# Set up your data for IPEDS GR processing

## To use the `produce_gr_report` function, your student graduation data must be in the format described below

> - One row per person
> - One IPEDS Unitid per file
> - Columns with values and types as described below (additional columns are allowed)

This population should meet IPEDS rules for inclusion on this report (first-time full-time degree/certificate seekers from the appropriate cohort year).

Column Name | Column Type | Acceptable Value - Definition
--- | --- | ---
Unitid | Numeric | (relevant unitid; xxxxxx)
EnteringProgramType | Numeric | 1 - Less than 2 year program 2 - 2-4 year program 3 - Bachelor’s or Bachelor’s equivalent program Note: The program type of the student’s entering cohort
CurrentProgramType | Numeric | 1 - Less than 2 year program 2 - 2-4 year program 3 - Bachelor’s or Bachelor’s equivalent program Note: The student’s program type at the time of this report
Completed150 | Numeric | 0 - Did not complete within 150% time 1 - Completed within 150% time
CompletedFourYears | Numeric | 0 - Did not complete within 4 years 1 - Completed by 4 years Note: Only needed for EnteringProgramType 3
CompletedFiveYears | Numeric | 0 - Did not complete by 5 years 1 - Completed by 5 years (and did not complete by 4 years) Note: Only needed for EnteringProgramType 3
IsTransferOut | Numeric | 0 - Did not transfer out 1 - Did not complete and transfered out
IsExclusion | Numeric | 0 - Keep in the revised cohort 1 - Exclude from the revised cohort
IsStillEnrolled | Numeric | 0 - Did complete or is not enrolled 1 - Did not complete and is still enrolled
RaceEthnicity | Numeric | 1 - Nonresident alien 2 - Hispanic/Latino 3 - American Indian or Alaska Native 4 - Asian 5 - Black or African American 6 - Native Hawaiian or Other Pacific Islander 7 - White 8 - Two or more races 9 - Race and ethnicity unknown
Sex | Numeric | 1 - Men 2 - Women
GenderDetail | Numeric | No longer needed: will be ignored if you have it in your file 1 - Men 2 - Women 3 - Unknown gender 4 - Another gender
PellGrant | Numeric | 0 - Does not have Pell Grant 1 - Has Pell Grant
DirectLoan | Numeric | 0 - Does not have Direct Loan 1 - Has Direct Loan Note: Value 1 can include all students with Direct Loan or only those without Pell